Next week Colleen Marshall, news anchor with Channel 4 and lawyer with Porter Wright, will be the speaker at our monthly meeting. I got the chance to speak with Colleen recently and was impressed with how easy it was to speak with her. She seems to manage all of the different facets of her life with ease. Yet I know as a business owner, wife, active church member, mother, chamber board member, etc, having balance in our lives can be an elusive concept. As the owner of an executive coaching and leadership development practice, we see this same thing with our executives. It comes down to Self Management. Some of us call it Time Management, but in reality we all have the same number of hours in the day so it really has to do with how we manage ourselves. Two areas where we help our clients focus are 1) on designing and implementing a Weekly Default Calendar, and 2) instituting a “Stop Doing” list. I personally use these tools as well.
I work on my default calendar for about 30 minutes on Friday afternoons by gathering together the action items I have for the coming week and organizing them into blocks of time for related activities. Then I print off my Outlook calendar and slot the “blocks” into 60-90 minutes blocks of time around my other meetings. By focusing on related items for a block of time, I find that I am able to concentrate and get a LOT more accomplished than when I tick things off of an uncategorized To-Do List.
My “Stop Doing” list consists of those items that I need to start letting go of and delegating, even if someone else might not do it my way, or as quickly, the first time they do it. I’ve also learned how important it is to say “no” to items and requests that don’t fit in with my mission, vision and goals. In some cases, there are even things that I’ve done forever but just aren’t as critical anymore to my main goals.
Any of my friends or relatives can tell you that even though I’m constantly working to improve my Self Management, I still have days when things fall through the cracks and life is crazy. And I know that Colleen Marshall will share some of the same with us on June 3. As a matter of fact, I experienced it with her first hand! Come and hear me tell that story when I introduce her!